Events Assistant – Temporary

Summary:

The Events Assistant is responsible for supporting the execution of Children Cancer Research Fund’s premier Twin Cities’ event, the Dream gala. The Events Assistant will play an important role in several key aspects of the event planning, execution, and wrap-up. This role provides a great opportunity for insight and experience with non-profit event planning.

Essential functions:

  • Assist in auction coordination through entry of items in database, selecting photos, obtaining additional information, etc.
  • Participate in Committee meetings as necessary to keep notes and assist in committee member needs as delegated
  • Conduct tracking and follow-up as necessary for Gifts In-Kind, vendor payments, Table Host information, donation acknowledgment, etc.
  • Communicate as needed with key volunteers, vendors, and internal partners
  • Coordinate packing and unpacking for event day
  • Assist Volunteer Coordinator as needed with recruitment and coordination
  • Must be available for extended evening office hours on Thursday, April 23 and Friday, April 24
  • Must be available all day on site at the Armory on Saturday, April 25
  • Other duties as assigned

Competency:

  • Ability to perform administrative duties
  • High comfort level with data entry
  • High ethical standards & conduct
  • Excellent organizational skills
  • Attention to details
  • Strong oral, written and presentation skills
  • Ability to work in a fast paced environment and adapt quickly to change

Supervisory  responsibilities:  None

Physical demands:  Sitting/standing for long periods of time, moderate lifting or bending – maximum 50 lbs (moving auction items, packing event day truck, etc.)

Position type and expected hours of work:

  • Temporary
    • Estimated start date: March 2, 2020
    • Estimated end date: May 15, 2020
  • 25-40 hours/week
    • Event Week (April 20 – April 25, 2020) requires 40-60 hours/week

Travel: Minimal, within the metropolitan area

Required education and experience:

  • 1-2 years of experience in events, marketing, office assistance or communications
  • Direct customer service experience
  • Proficient in Microsoft Office Suite

Preferred education and experience:

  • 2-3 years of experience in events, marketing, office assistance or communications
  • Bachelor’s Degree
  • Event or program experience

Classification: Non-Exempt

Reports to: Senior Events Coordinator

To Apply:

Send a resume and cover letter to hr@childrenscancer.org. No phone calls please.